The code block below illustrates how one might use # and // as comments in your logic and calculations.

This value you provided is not a number. Please try again.

This value you provided is not an integer. Please try again.

The value entered is not a valid Vanderbilt Medical Record Number (i.e. 4- to 9-digit number, excluding leading zeros). Please try again.

The value you provided must be within the suggested range

The value you provided is outside the suggested range

This value is admissible, but you may wish to double check it.

The value entered must be a time value in the following format HH:MM within the range 00:00-23:59 (e.g., 04:32 or 23:19).

This field must be a 5 or 9 digit U.S. ZIP Code (like 94043). Please re-enter it now.

This field must be a 10 digit U.S. phone number (like 415 555 1212). Please re-enter it now.

This field must be a valid email address (like joe@user.com). Please re-enter it now.

The value you provided could not be validated because it does not follow the expected format. Please try again.

Required format:

Ig4tvUSH2zUCoI2s6weq8uoVnIB6d3YG3YEgpwJxamZczpnMmUYeZqikbCee8nvnmwocvsEgE2vISa4WK9AIy5HQ

SMDNAS Share Request Form

Please complete the form below.

Please note that you must submit a separate request for each shared drive. We WILL NOT be able to complete multiple requests submitted on one ticket.

Some changes have been made to make the process easier. Send comments to smdithelp@urmc.rochester.edu for review.

Submission Date

URMC Requestor's UserName

* must provide value

Requestor's Name:

Your Name should appear as it does in Active Directory

* must provide value

Requestor's Title/Role:

* must provide value

Approving User's URMC Email:

* must provide value

I would like to

* must provide value

Quota Change?

* must provide value

What is the name of your current server share?

Use the drop down menu to select your share name.

NeuroScience_Data is now SMDNAS02

* must provide value

Department Name
Note: If portions of this share should be billed to a grant, your department should monitor and transfer funding to their accounts according to the grant's Data Management Plan or budgets. Shares without a DMP or data storage budget are the sole responsibility of the department sponsoring the faculty.

* must provide value

Billing FAO/Grant #:

* must provide value

Billing Company Code

* must provide value

How many additional Terabyte (TB) of storage would you like to add to your share?
Space is billed at $200 per TB, per year.

* must provide value

What would you like your new share quota to be (in TB)?
Space is billed at $200 per TB, per year.

* must provide value

How many Terabyte (TB) of storage space do you require?
Space is billed at $200 per TB, per year.

* must provide value

Requested Share Name:

* must provide value

I confirm that I am an investigator, lab manager, or other agent authorized to increase the storage space on the ______ share and incur these charges.

* must provide value

Add signature

New Annual Share Cost ($):

View equation

Please list the date and general time of the backup you'd like the data recovered from. For instance something like "4/1/16 at 5pm".

* must provide value

I confirm that I am an investigator, lab manager, or other agent authorized to request this share and incur these charges.

* must provide value

Add signature

Additional Cost Per Year ($):

View equation

Annual Share Cost ($):

View equation

Any other questions, concerns, or items to note?

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Below please give your best approximation of what the folder path/filename is of the data you would like restored. The more information you can provide, the easier it will be to assist with the retrieval.

* must provide value

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Please list the full names of the individuals who should have access to the share. If anyone should have restricted permission (for instance read-only) please make a note of it.

* must provide value

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Access to ORIT managed storage requires a valid active URMC AD Login.

List the URMC AD Login that should be granted access.

If a user does not have a URMC account, please contact your department administrator to create one for them.

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Please list the full names of those who should have access to the share revoked:

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Approving User's Name

One of the following:
* PI
* Lab Manager
* Departmental Administrator

Requestor's Phone Number:

Approving User's Phone Number:

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Lab/Subfolder Folder Name:

* must provide value

What should the name of the restricted folder(s) be:

Foldernames should not contain spaces

* must provide value

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Please list the full names of those who should have access to the restricted folder. The default access is read/write, if you require some individuals to have different permissions than this, please note it.

LN, FN, URMC Login, URMC Email

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Is this for a lab?

Yes No

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Technical Contact Person:

LN, FN, URMC Login, URMC Email

Technical Contact's Phone Number:

Technical Contact's Email Address:

Should the Technical Contact receive the monthly statements?:

Is the Billing Contact the same as the Technical Contact?

Billing Contact's Name:

Billing Contact's Phone Number:

Billing Contact's Email:

NOTE:
Please don't forget to add the contact that processes your invoices. This is commonly your Departmental Administrator.

How many additional contacts would you like to add?

First Additional Contact's Name:

First Additional Contact's Phone:

First Additional Contact's Email Address:

Should the First Additional Contact receive the monthly billing statements?:

Second Contact's Phone:

Spend Category:

I, ______, authorize a quota increase of ______GB to the ______ share. I acknowledge and agree to pay the Additional Cost Per Year stated above when I am invoiced.

I confirm that I am an investigator, lab manager, or other agent authorized to increase the storage space on the ______ share and incur these charges.

Add signature

I, ______, authorize the reduction of the quota for the ______ share to a total of ______GB. I acknowledge and agree to pay the New Annual Share Cost stated above when I am invoiced.

I confirm that I am an investigator, lab manager, or other agent authorized to lower the quota on the ______ share.

Add signature

I, ______, authorize the parties I have listed above to have access to the ______ share in the manner I have described; if I have not specified a level of access, all parties I have listed will have read/write/delete rights on the entire ______ share.

I confirm and acknowledge the removal of access for any parties I have listed as such above from the ______ share.

I confirm that I am an investigator, lab manager, or other agent authorized to change access to the ______ share.

Add signature

I, ______, authorize the cancellation of the ______ share immediately.

I confirm that I have copied off all necessary data and the share can be wiped immediately without the possibility of data recovery.

I confirm I am the investigator, lab manager, or other agent authorized to request the deletion of this share.

Add signature

I, ______, confirm the creation of the restricted folder(s) listed above. I understand that only the parties I have specified will have access and if no access level has been specified, those parties will have read/write/delete on the new folder(s).

I confirm that I am an investigator, lab manager, or other agent authorized to request folders with restricted access on the ______ share.

Add signature

SMDNAS Request form [Record ID]

ADMIN - New Assigned Share Name

ADMIN - Request Completed

Yes

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ADMIN - Request ON-HOLD?

Yes

reset

ADMIN - Creation Type

ADMIN - Request Type

ADMIN - Completion Date

* must provide value

M-D-Y

ADMIN - Has the billing database been updated?

Yes

reset

ADMIN: NEW SHARE - Redcap Share List Updates?

Yes

reset

ADMIN - MyIT Ticket Number

ADMIN - Completion Notes
Locate Service Now document for this SNOW Request

SCTASK: SCTASK: https://urmcprod.service-now.com/nav_to.do?uri=%2F$sn_global_search_results.do%3Fsysparm_search%3D4551

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______ : \\SMDNAS\______\______, ______

Requestor Name : ______
Requestor Email : ______

Authorization Verification: https://aitwiki.urmc-sh.rochester.edu/pages/viewpage.action?pageId=63177004

Description :

approving_user_email : ______
approving_user_2 : ______
approving_user : ______
existing_share_name : ______
recover_date : ______
restore_data_path : ______

admin_tect_2 : [admin_tect_2]
admin_tect : [admin_tect]
approving_user_2 : ______
approving_user : ______
approving_user_email : ______
existing_share_name : ______
restricted_folder_name : ______
restricted_folder_rights : ______
lab_folder_name : ______
change_permissions_add : ______
permissions_change_remove : ______

existing_share_name : ______
lab_folder_name : ______
approving_user : ______
approving_user_email : ______
approving_user_2 : ______
change_permissions_add : ______
permissions_change_remove : ______

Notes:

[note]
______
[tech_notes]
______

Service Now
SCTASK : : SCTASK: https://urmcprod.service-now.com/nav_to.do?uri=%2F$sn_global_search_results.do%3Fsysparm_search%3DREDCap%3B______

name : ______
submission_date : ______
name : ______
phone_number : ______
record_id : ______
service_type : ______
userfullname : [userfullname]
useremail : [useremail]

REDCap Request Links
• REDCap Request ______ : https://redcap.urmc.rochester.edu/redcap/redcap_v14.6.11/DataEntry/index.php?pid=3287&page=server_request_form&id=&event_id=11510&instance=1
• REDCap Close: https://redcap.urmc.rochester.edu/redcap/redcap_v14.6.11/DataEntry/index.php?pid=3287&page=server_request_form&id=______&event_id=11510&editresp=1
• Original Survey: https://redcap.urmc.rochester.edu/redcap/surveys/?s=3CoyFzJFq6 SMDNAS Share permission changes are requested at REDCap: https://redcap.urmc.rochester.edu/redcap/surveys/?s=78PY3RADCN

REDCap Survey Form

Share Quota Change:

New Share Name : ______
Existing Share Name : ______
Contact: ______

Billing Company Code: ______

Billing FAO/Grant : ______

New Share (nnGB): ______
Increase: (nn GB) ______, or
Decrease: (nn GB) ______

You have selected an option that triggers this survey to end right now.

To save your responses and end the survey, click the 'End Survey' button below. If you have selected the wrong option by accident and/or wish to return to the survey, click the 'Return and Edit Response' button.